Job Details
The Accounts Payable Specialist is responsible for accurately processing and managing all invoices, bills, and payments for the organization. This role ensures adherence to company policies, timely payments, and effective communication with vendors and internal stakeholders.
Key Responsibilities:
1. Master Data:
o Creation of suppliers from online and offline requests.
o Amendment of supplier details from service area requests.
o Carry out due diligence on new supplier requests.
o Liaise with service areas on supplier creation and amendments.
2. Purchasing Admin:
o Creation and amendment of Contract and Blanket Purchase Agreements
o Purchase order maintenance.
3. Invoice Processing:
o Receive, review, and verify invoices for accuracy, completeness, and appropriate approvals.
o Perform goods receipt matching for purchase order invoices scanned into the system for payment processing.
o Resolve discrepancies or issues related to invoices and ensure proper documentation and approvals.
4. Payment Processing:
o Process payments to vendors, employees, and other payees in a timely and accurate manner.
o Verify payment terms, discounts, and payment scheduling to optimize cash flow and take advantage of early payment discounts.
o Maintain accurate payment records and ensure compliance with payment policies and procedures.
5. Vendor Management:
a. Establish and maintain relationships with vendors and suppliers.
b. Respond to vendor inquiries and resolve payment-related issues promptly and professionally.
Umbrella Rate – £73.80
