Job Details
Islington Council is looking for an experienced Executive Assistant who can do the following duties:
Key responsibilities
• Providing first class, confidential and proactive support to the Director/ Service Director(s)
to ensure members operate efficiently and effectively.
• Maintaining an in-depth overview of major issues as they arise and either deal with these
personally, or bring matters to the attention of the Director/ Service Director(s) or the
Executive Liaison Manager as appropriate
• Work with the Executive Liaison Manager to ensure that effective systems are in place to
manage the Forward Plan and other events for reports to Council meetings.
• To provide support and advice to authors on the requirements of the various decision
making thresholds.
• To assist with the governance arrangements for the Director/ Service Director(s) and sub
groups
Responsibilities
• Act as “gatekeeper”, filtering all contact with the Director(s) /Service Director, exercising
judgement with regard to whether matters require personal attention and the degree of
urgency involved and re-routing where appropriate. This includes tactfully handling all
cold calls, exercising consistently high standards of confidentiality, tact and diplomacy.
• Ensure the timely and confidential production of correspondence, reports and other
documents required by the Director/Service Director(s) by whatever means (i.e. including
dictation, audio tapes, notes etc.), ensuring that appropriate and available information.
technology is used to present these to the highest of standards.
• Making suitable meeting preparation, room bookings, verifying attendance, providing
hospitality, setting up presentations and producing summaries for meetings.
• Manage all authorisation requests including but not limited to; Disclosure and Barring
Service (DSB), Job Evaluations, payments and invoicing, Honorarium payments, Consultancy
Business Cases, restructure proposals, Redundancy letters, managing the use of the
electronic signatures. Maintaining confidentiality and GDPR of items at all times.
• Ensure that actions delegated by the Corporate Director/ Service Director(s) to other
managers and staff in the department are progressed in their absence.
• To draft correspondence and reports on behalf of the Director/ Service Director(s),
producing summaries of reports and preparing presentations on correct corporate templates.
• Ensure efficient diary management, including effective planning and prioritising of the
Director’s /Service Director(s) time and availability.
• Ensuring that the assigned Director/ Service Director(s) receive appropriate briefings in
advance of internal and external meetings and those presentations, which they need to
deliver, are prepared.
• Manage events and meetings. This includes co-ordinating – liaising with external providers
as necessary, and providing minute taking if appropriate, to ensure that actions are
monitored and followed up.
• Liaise regularly on behalf of the Director /Service Director(s) with Members, local members
of Parliament, and Chief Officers both within and outside of the Council, doing so in a
professional polite and politically sensitive manner.
Umbrella hourly rate – £29.62
Work style – flexible hybid
