Job Details
JOB PURPOSE AND SCOPE:
Responsible to the Health, Safety and Compliance (HS&C) Manager, the post holder supports all health, safety, and compliance related matters on behalf of Lincolnshire Police. Working with the HS&C Manager to support the setting and maintaining of appropriate standards and establishing effective systems of delivery. The postholder will ensure compliance with all Health and Safety legislation, advising and assisting managers, and developing and maintaining policies, practices, and procedures. The postholder will be responsible for maintaining a register of compliance in conjunction with the Estates Surveyor’s team. They will be required to identify risks and issues inherent to the workplace and help to drive continuous improvement activities across the organisation to promote a positive health, safety and wellbeing culture.
The postholder will be responsible for ensuring best practice is in place across the department, including compliance, with all premises related health and safety legislation, HSE approved codes of practice and agreed Lincolnshire Police policies and procedures.
Demonstrate the force values at all times. All staff involved in carrying out functions in this role will do so in accordance with the principles of the Code of Ethics. The aim of the Code of Ethics is to support each member of the policing profession to deliver the highest professional standards in their service to the public.
CORE WORK AREAS:
1. To support the Health Safety and Compliance Manager in all aspects of health, safety and compliance work. The postholder will be required to deputise for the HS&C Manager as required.
2. Provide health and safety advice and guidance to senior leaders and managers, promoting a proactive health and safety culture across the organisation.
3. To support the Health, Safety and Compliance Manager to develop, promote, monitor and maintain Health & Safety Policies, action plans and procedures which comply fully with relevant legislation and based on best practice.
4. To support the Health, Safety and Compliance Manager in all building compliance activity and ensure the maintenance of appropriate records, identifying areas of non-compliance and providing recommendations for remedial action to bring areas back into compliance. To include but not limited to; Fire Safety Management (in accordance with relevant legislation, i.e. The Fire Safety Act 2021 and the Fire Safety (England Regulations 2022), First Aid at Work Regulations 2981, water safety (legionella), Asbestos Management, COSHH, ECIR, LOLER, etc.
5. To support and encourage the reporting and investigation of accidents, incidents and near misses across the force. Ensure accidents are investigated in order to establish their causes, contributory factors and make positive recommendations on corrective action to prevent their recurrence.
6. Ensure that all Risk Assessments and Control of Substances Hazardous to Health (COSHH) Assessments are up to date and reviewed as appropriate. Undertake or provide support to managers to undertake risk and COSHH assessments as required.
7. Ensure all Premises Logbooks are kept up to date. Carry out an annual review of Premises Logbooks and audit (on a dip sample basis) contractor’s activities to ensure compliance with the signing requirements of the PLB.
8. In conjunction with the Estate’s Surveyors, ensure effective control of contractor processes and procedures are in place and adhered to for all work undertaken on Lincolnshire Police premises.
9. To support the delivery of the annual programme of audits and workplace inspections agreeing action plans where applicable and supporting the progress of these action plans. Ensure that any issues are escalated as appropriate to the HS&C Manager.
10. Manage and review relevant plans, i.e. water safety and asbestos management plans, etc ensuring they remain up to date and are published annually.
11. Collate and analyse a range of data and statistics relating to health, safety and compliance performance and produce monthly reports for all areas of the force to enable awareness and management of emerging themes and trends, including all statutory and agreed non-statutory compliance and action plans to bring these back into compliant levels.
12. Attend relevant SLT meetings, health and safety committees, Boards and Working Groups providing professional input and encouraging the discussion of relevant topics and issues.
13. To assist in ensuring that any new or revised health and safety legislation is considered and implemented as required.
14. To work closely with operational managers and departmental heads to ensure that health and safety is incorporated into all their work activities. To encourage harmonious working relationships between units and activities, managers support staff in the interests of health and safety.
15. Undertake regular communication activity to raise awareness of the importance of health and safety, updating colleagues on new requirements and information and re-enforce safety messages.
16. Embed a culture of safety ownership and personal accountability, through the provision of effective advice, guidance, coaching and support across the organisation and monitor compliance with the legislative safety requirements.
17. To assist with preparation and delivery of health, safety and compliance related training as appropriate, working with People Development and the Estates & Facilities Office Manager as necessary.
18. Undertake or provide support to managers to undertake risk and COSHH assessments as required. Ensuring that staff are aware of hazards and the control measures required.
19. To be responsible for the maintenance of health and safety notice boards ensuring all information is current at all force sites.
20. To regularly update knowledge and awareness of changes in legislation in safety, management, and environmental practices, through training and horizon scanning.
21. Attend local, regional or national meetings as required relevant to the job role.
22. Undertake duties as directed by the HS&C Manager to ensure a safe and compliant work environment across the organisation.
This form sets the standard for the person needed for this job, and also will be the basis for shortlisting and for the questions to be asked at interview. The requirements are job-related and described using appropriate words and marked E (Essential) or D (Desirable) as appropriate. There will not necessarily be an entry in every box.
Requirements
Qualifications/ Training
- NEBOSH General Certificate in Occupational Health & Safety, Level 3 E A
- Training or auditing qualification D A
- Fire safety management qualification or membership of a fire safety management governing body D A
Experience
- Substantial health & safety experience in multi-site work environment E A / I
- Demonstrates experience of planning, co-ordinating and prioritising tasks E A / I
- Experience of carrying out accident investigations, audits, inspections and risk assessments. E A/I
- Experience in training delivery. D A/I
Skills
- Able to use own initiative and work unsupervised E I
- Demonstrates ability for solving problems and making reasoned decisions E A/I
- Ability to work to deadlines E I
- Ability to interpret and implement legislative and statutory guidance requirements E I
- Knowledge Knowledge of legal and legislative H&S regulations E I
- Demonstrates knowledge of Microsoft Office 365 E A
If you are interested in this role please do reach out to me via email or telephone!
amberrayment@carringtonblakerecruitment.com
020 753 766 07
