Personal Assistant/Administrator

Job Details

Job Purpose:

To provide a comprehensive personal assistant and administrative service to the Dean of School and provide diary management support only for other nominated Associate Deans. Role holders are expected to work collaboratively and flexibly to meet ongoing business requirements, maintain appropriate cover and coordinate the full range of administrative functions and events. This may involve changes to responsibilities and working in different areas as required.

Duties and Responsibilities:

To provide a comprehensive personal assistant service for the Dean of School including diary and email management, assisting with personal organisation, setting up and maintaining filing systems, fact finding, dealing with calls and enquiries, drafting correspondence, arranging meetings/appointments including ordering catering and arranging car parking, receiving visitors, preparing papers, assisting with reports and the organisation of school events such as away days and conferences. To provide support to the Dean with finance process in relation to corporate/purchasing cards, booking and arranging travel, accommodation, conferences, purchasing goods and services in line with Financial Regulations.

36.25 hours a week

£15.06  per hour