Job Details
JOB PURPOSE:
The Commercial Business Partner will be responsible for the management of their category, with responsibility for aggregating spend managed under centrally-negotiated agreements as well as delivering savings for the category. In addition to the above, the post holder will be responsible for the management, and continuous commercial improvement throughout the procurement life-cycle of the existing category agreements and suppliers, ensuring that contracts are procured and awarded in accordance with Cumbria Constabulary’s Commercial policies, processes and procedures whilst complying with legislation. To ensure that value for money is demonstrated on contracts ensuring that all contracts deliver the most cost effective solution. – This is a HYBRID role.
PRINCIPAL ACCOUNTABILITIES:
1 To assist in the development of Commercial Plan(s) and register of contracts, liaising with category stakeholders in order to complete robustly.
2 Work closely with finance colleagues to ensure the production of preliminary budget estimates and (where appropriate) life-cycle costs and feed these into Commercial Plan(s).
3 Establish and lead the development and implementation of the commercial category strategy and agree the strategy with the Head of Commercial and internal customer departments / stakeholders. Identify a rolling programme of areas to be addressed within the commerial category including sourcing activities which generate benefits and achieve financial savings targets through insight and analysis of category and sub categories areas, including:
• Analysis of commercial spend and supply base to establish suppliers per commercial category and sub category
• Analysis of supply markets to identify potential suppliers and market trends
• Identification of internal and external cost drivers in the categories Development of savings opportunities and benchmarking of industry standards and practices to identify quick win opportunities
• Preparation of pre tender and tender documents in conjunction with key stakeholders
4 To develop and continuously maintain ‘Category Knowledge Management’ including the analysis of Public Sector spend, collaboration opportunities, along with regional and national changes and proposals.
5 Complete pre-commercial activities to ensure the organisations needs are met. Complete risk assessments and option appraisals as part of this work to ensure that the most cost effective solution (that maximises added value) is implemented.
6 Development and management of the category source plan(s) including creation and delivery of new contracts. To assist in the selection of appropriate suppliers and contractors, to promote good commercial practice with due regard to sustainability, ethical purchasing standards and whole life costing. Using leading practice commercial tools to develop and implement the sourcing strategies.
7 Ensure Cumbria Constabulary achieves value for money whilst delivering savings by undertaking activities such as:
• Identify and implement aggregation and other cost improvement initiatives
• Develop and agree Benefits Methodologies for all cost improvement projects; deliver, report and evidence all category savings
• Meet or exceed annual savings target for the category
8 Manage and develop supplier relationships and ongoing negotiations, for the commercial category and sub categories, using leading practice commercial tools (such as the creation and ongoing development of supplier plans, conducting supplier reviews, introducing relevant KPIs and implementing supplier improvement plans as required, cost trend analysis, price change analysis and supplier performance reviews) to deliver breakthrough performance in cost, service and quality; keep internal customers informed and involved in ongoing supplier management.
9 Maximise the use of the Constabulary’s funds by identifying best practice and leveraging spend for the commercial category and sub categories including monitoring available framework agreements for the commercial category.
10 To undertake the tendering, evaluation, placement and monitoring of a portfolio of corporate contracts. To produce and manage the production of tender lists and obtain tenders and quotations in accordance with the Constabulary’s prescribed arrangements, financial regulations and standing orders. Manage the dispatch of tender documentation and co-ordinate responses to tender enquiries as appropriate, and advise on the appraisal and evaluation of bids on the basis of financial and non-financial criteria co-ordinating and documenting the process to maintain robust and transparent records.
11 To participate in negotiation of contractual agreements with suppliers to ensure that service, quality, added value, total cost, security of supply and the deployment of the suppliers capabilities are secured. To draft and advise on these contractual terms and conditions as appropriate, ensuring approval of such is obtained from the Legal Services.
12 Manage contracts (including charges and contract change notices) and maximise benefit of contracts in line with best practice. Monitor performance and take appropriate action in relation to these contracts.
13 Supervise staff within your category, including the allocation of workloads, training, monitoring of performance, and determining work priorities paying particular attention to quality and accountability. To liaise within Commercial Department to ensure that resources are co-ordinated, and the appropriate advice obtained.
14 Identify key stakeholders at Department level and establish communication plan, including stakeholder forums for key areas of spend in order to develop Category Customer Relationship Management
15 To assist in the development of the Constabulary’s commercial strategy by identifying nuances within the category.
16 To produce reports for Senior Managers on a range of commercial related activities, documenting processes, procedures and decisions, making recommendations as appropriate.
17 To ensure that appropriate commercial records are maintained in accordance with Constabulary policy.
18 To actively promote the commercial function within the Constabulary including the development and improvement of training and skills of staff involved in devolved purchasing.
19 To participate in internal and external meetings (including regional police commercial meetings), promoting commercial best practise.
20 To take an active role in the development, continuous improvement and delivery of new processes, procedures and solutions for the purchasing system (especially electronic systems) and identify any category specific requirements in order to achieve maximum benefits for the Constabulary.
Umbrella Rate – £24.72