Procurement Category Officer

Job Details

  • To organise and deliver all work on time and to agreed quality standards.
  • To ensure all work undertaken is compliant with Council policies and practice, and statutory requirements.
  • To consistently apply the Council’s Human Resource Standards and Equality Standards. To promote equality of opportunity and collaborative working as appropriate across the Council.
  • To have an awareness of the role of procurement within the Council’s organisational context, and a commitment to the Council’s organisational values and beliefs.
  • To communicate in a clear, confident and authoritative manner…
  • To assess own priorities on a day-to-day basis and set objectives and deadlines to meet those priorities.
  • To ensure the procurements they are responsible for are undertaken in accordance with the Council’s Standing Orders, the Procurement Manual, relevant legislative requirements and the Council’s service priorities.
  • To draft a project plan for each contract, having regard to the needs of the service (and in particular expiry dates of existing contracts and critical start dates for new contracts), the requirements of the procurement process with regard to Standing Orders and Public Procurement Legislation, and workload.
  • To ensure that the procurement is included within the Procurement Plan and where necessary the Cabinet Forward Plan.
  • To carry out placement of contract notices in the press and the Official Journal of the European Union (OJEU) as required.
  • To produce all documents necessary for the tender process, including the terms and conditions of contract, service specifications and performance standards, and to liaise with members of the Project Team to ensure that service requirements promote Best Value.
  • To co-ordinate the evaluation of pre-qualification questionnaires and tenders.
  • Act as procurement lead and work with the Project Sponsor, the Council’s operational managers and external and internal providers to draw up agreements for services using appropriate standard forms of contract where appropriate adapted to meet the specific requirements of each service and that will ensure the provision of monitoring and performance information to allow the effective management of the contract by the client.
  • To keep a complete and accurate record of each procurement process through from inception to award of contract for audit purposes, and ensure approval is gained to award the contract through the appropriate approvals process in accordance with Contract Standing Orders
  • To ensure that information concerning each contract let is entered into the Contracts Register and the supplier set up on the Cedar System.
  • To undertake other duties appropriate to the grade and character of the post as may be reasonably required by the Directorate Procurement Manager.
  • Payrate: £26.75