Job Details
The Business Support & Coordination Profession (BS&C) provides a full business support service though administration, analysis, reporting and secretarial duties for a Director, Associate Director or Directorate. Jobs within this profession include a full range of duties such as calendar management and recording of actions through to travel arrangements and planning, detailed analysis and participation in strategic planning activities.
The Executive Assistant will support the Met Office Executive Directors. The ability to work both autonomously and collaboratively in a timely manner to meet tight deadlines is imperative. You will multitask, carefully plan, manage competing priorities with the utmost discretion and diplomacy. You will engage with stakeholders at all levels both internally and externally; a confident and agile communication style both written and verbal is essential. The EA’s of the Executive work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential.
· Develop an understanding of your directors’ priorities to support proactive, independent, and flexible management of complex diaries including meetings, visits, events and travel. You will ensure time is used efficiently and commitments are, where possible, arranged to allow respite between demanding engagements. You will ensure supporting documents and preparation time is available ahead of engagements.
· Arrange UK and International travel including rail, transfers, flights, hotels and visas whilst adhering to Met Office Policy, Budget and Net Zero targets and process expenses on their return.
· Support meetings and events by collaborating internally and externally to ensure the meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other resources required.
· Proactively support your director with inbox management, bringing matters of urgency to their attention and assume full responsibility in their absence. You will sort and prioritise and action on their behalf where possible.
· Develop knowledge of key stakeholders and build positive relationships to support effective engagement and identify when appropriate to manage, drive, lead, influence, collaborate or support. You will maintain and ensure contact details are kept up to date.
Umbrella hourly rate – £15.76
