Job Details
- £22.79 an hour
- Full time 36 hours
- This period closes on Friday May 30 2025 at 17:00.
Role purpose
The Council is focused on delivering the best possible outcomes for its communities. To do this the Council needs employees who thrive in an agile and networked organisation and who can support continuous improvement within a constructive organisational culture.
The role reports directly to the Resourcing Team Leader.
Key activities
- Assist in providing a professional, efficient, customer focused HR Resourcing administration service, supporting the priorities of Kingston and Sutton Council, Schools and other traded services organisations
- Ensuring high standards are adopted with regards to all elements of the recruitment process
- Work with a reasonable degree of autonomy and are responsible for supporting recruiting managers through the recruitment life cycle.
- Occasionally guide/supervise work carried out by any apprentices if required
- Have specific skills and experience relative to the role being undertaken and will carry responsibility for overseeing tasks with only occasional referral to line manager.
- Provide professional solutions to all aspects of vacancy management and supporting redeployees and managers through policy, procedures and processes
- Provide advice and support to all managers, customers and employees on all HR Resourcing related matters.
- To be flexible and work to meet the requirements of resourcing activities for Kingston and Sutton Council Directorates, Schools and traded services organisations.
Performance
- Works with manager and colleagues to define outcomes, set targets and monitor performance, within a culture of continual improvement ● Supports operational plans to ensure that the resources within the teams are used to best effect and impact
Customers and Partners
- Builds strong internal and external working partnerships to enable the service to be delivered in an outcome-focused and efficient way ● Supports Kingston’s commitment to community cohesion and valuing diversity and social inclusion
Digital/New Ways of Working
- Uses new technologies, particularly Google, to adopt modern, agile working practices, improve customer service and eliminating paper-based processes wherever possible.
Delivery
- Provide advice and acting as a champion for resourcing related telephone and email enquiries from candidates and recruiting managers, ensuring they are resolved promptly or escalated as required
- Assisting and advising recruiting managers, school and/or traded services organisations with the use of any online tracking system (currently Oleeo and Matrix etc) to support the management of online vacancy creation and approval processes
- Assisting and advising recruiting managers on all aspects of vacancy advertising ensuring the method of advertising will assist the managers, schools, traded services organisations to attract the best quality candidates
- Support recruiting managers to complete self service online vacancy processing including shortlisting, interview arrangements and support and provide timely and resourcing advice where necessary, in line with processes and guidance
- Complete on-line vacancy pre employment checks including DBS, Registration requirements (HCPC/ SW England), professional status checks etc, conditional offers, pre employment verification, formal offers etc
- Dealing with new appointments – issuing confirmation offer letters, Principle Statement of Particulars (Contract of Employment), internal appointments, transfers, secondments and redeployment
- Processing of casual appointments
- Supporting and advising managers in the recruitment of agency workers and advising on using online systems ( Matrix) ● Creation of new starters/appointments onto the HR System, processing P45s and bank details etc through to payment ● Processing of online DBS – ID checking, monitoring turnaround times, processing results.
- Adhoc payment to be notified to the HR/Payroll and Pensions team where processing between payruns, under/non payments, processing of payroll adjustments is required
- Filing and housekeeping of all recruitment campaigns using electronic systems
- Assist with Apprenticeship and Graduate recruitment as required
- Responsible for checking any transactions relating to recruitment activities
- Ensure compliance with Safer Recruitment guidance
- Work as part of a team to meet monthly targets of setting up new starters/appointments and advising the HR/Payroll and Pensions team of any changes to payroll
- Work with HR and OD colleagues to improve the recruitment process, guidance, toolkits policies and procedures
- Attend recruitment events to promote Kingston and Sutton Councils to be employers of choice and support any traded services organisations as required
- Be involved in delivering adhoc resourcing relating project work to meet the OD Strategy and enhancing the HR and OD service ● Provide support for audit inspections as required
- Employee Support Duties e.g sitting on recruitment panels and being a case worker for redeployees within a restructure if needed ● Liaise with HR & OD team as appropriate
- Liaise with other departments of Kingston and Sutton councils ie with respect to the recruitment process and for providing basic advice on HR policies
- Create, maintain and update confidential staff records
- Deliver training to others as directed
- Provide support to the wider HR & OD teams as required
- Proactively support temporary agency recruitment and HR Resourcing Advisors to provide an efficient and customer focused service to managers/schools and traded services organisations requiring temporary casual/zero hours/interim solutions through the Managed Service Provider
- Customer Services
- Adhered to service standards and deliver excellent customer service
- Deal with customer queries in a timely manner ● Take accountability for customer enquiries
- Communicate to customers regarding progress, timescales and outcome of any enquiry and/or transactions received
- Building effective working relationships with hiring managers to complete the recruitment lifecycle
- Work towards meeting team service level agreements and service time to hire targets ● Data Management
- Responsible for the management of significant information management systems
- Assist in producing appropriate data for analysis
- Assist in producing statistical information
- Any other duties as commensurate with the duties and responsibilities of the post
If you think this job role is for you, please send your CV to rebeccabentum@carringtonblakerecruitment.com
