Job Details
Met office are looking for Executive Assistant will support the Met Office Executive Directors. The ability to work both autonomously and collaboratively in a timely manner to meet tight deadlines is imperative. You will multitask, carefully plan, manage competing priorities with the utmost discretion and diplomacy. You will engage with stakeholders at all levels both internally and externally; a confident and agile communication style both written and verbal is essential. The EA’s of the Executive work as a team, providing support and cover for each other as necessary. Competency in Outlook and Office 365 is essential.
• Develop an understanding of your directors’ priorities to support proactive, independent, and
flexible management of complex diaries including meetings, visits, events and travel. You will
ensure time is used efficiently and commitments are, where possible, arranged to allow respite
between demanding engagements. You will ensure supporting documents and preparation time
is available ahead of engagements.
• Arrange UK and International travel including rail, transfers, flights, hotels and visas whilst
adhering to Met Office Policy, Budget and Net Zero targets and process expenses on their return.
• Support meetings and events by collaborating internally and externally to ensure the
meeting/event runs seamlessly; sourcing venues, catering, accommodation, and any other
resources required.
• Proactively support your director with inbox management, bringing matters of urgency to their
attention and assume full responsibility in their absence. You will sort and prioritise and action on
their behalf where possible.
• Develop knowledge of key stakeholders and build positive relationships to support effective
engagement and identify when appropriate to manage, drive, lead, influence, collaborate or
support. You will maintain and ensure contact details are kept up to date.
Payrate: £15.76 UMBRELLA
