Job Details
Executive Support to Directors and Reports
• Co-ordinate approvals and correspondence on behalf of Exec Director and DMT Reports
• Collate information and prepare briefings and presentations, gathering, analysing and presenting as appropriate.
• Provide office management, managing diaries, organising meetings, responding to direct enquiries, screening correspondence, putting in place logistical arrangements and redirecting enquiries as appropriate.
• ensure administrative arrangements in place for all meetings including scheduling, setting agendas, taking minutes and managing follow up actions.
• Deliver a professional, confidential and customer focussed service to all, including responding to highly sensitive matters.
• Coordinate Departmental approach on strategic priorities including business continuity and the Council’s Forward Plan, being an administrative point of contact for the service.
• Work with the Customer Experience team to ensure all complaints and Member queries addressed to Directors are logged, investigated, and responded to within agreed timescales.
• Ensure adequate security arrangements maintained for confidential and sensitive information.
• Manage, coordinate and organise the end to end recruitment process of members of staff as instructed and support new starters.
• To deal sensitively with all correspondence to directors using judgment to ensure appropriate handling.
Pay – 26.27
