Finance Officer (AR)

Job Details

You will be required to perform central purchasing and exchequer activities for the Alliance with specific responsibility for sourcing (within contracts and non contract provision) goods and services including ICT, travel & accommodation provision, the administration and accurate processing and recording of payments, receipts and other financial transactions as well as dealing with the security of seized monies and providing financial support to major operations as required. Although the post does not directly control a budget, decisions on where to spend money, expense claims to authorise, and whether a purchase should be authorised in line with policy all help deliver VFM.

Main Responsibilities:

  1. Source purchasing requests within corporately set service standards including short notice urgent requests.
  2. Liaise with suppliers and customers in respect of stationery, printing, and other consumables, administering stocks and orders as necessary.
  3. Check and process all invoices received on to the financial system within specified timescales, including claims from the public (e.g. Interpreters Fees, Pedlars Certificates and Lost Property returns).
  4. Agree, and if necessary, challenge purchase requests with customer. Advise on use of, and use appropriate contracts and suppliers to meet the customers agreed needs in the most cost effective manner.
  5. Administer receipt of goods inwards, including storage and distribution as necessary.
  6. Ensure all relevant items are added to the Force inventory in accordance with Force financial regulations
  7. To add new suppliers to the procurement systems as necessary
  8. Raise sales invoices. Monitor and maintain a record of all outstanding monies owed. Produce a current working debtor report and send reminders to customers with overdue balances and, where necessary follow up in accordance with policy. Deal with any debtor queries.. Arrange for write-offs where all collection avenues have been exhausted. Complete a monthly financial health indicator report.
  9. Undertake cash collections from localised facilities at Force Police Stations as necessary, and subsequent banking of monies thereafter. In some instances this will liaison with external cash collection service.
  10. Manage the Imprest account and reconcile the cash float, bank statement and claims, arranging transfers to top up the account and ordering cash delivery as and when necessary.

Umbrella Rate – £15.45