HR Assistant Advisor (376559)

Job Details

JOB PURPOSE AND SCOPE:

To support the HR Operations team to deliver a professional and effective service to all departments across the force through consistent, detailed, and knowledgeable support to help achieve the People Strategy.

Always demonstrate the force values. All staff involved in carrying out functions in this role will do so in accordance with the principles of the Code of Ethics. The aim of the Code of Ethics is to support each member of the policing profession to deliver the highest professional standards in their service to the public.

CORE WORK AREAS:

 

1. Management of HR cases including but not exclusive to Attendance Managements, Flexible Working applications, Occupational Health referrals, Interest in acting processes, internal transfer processes, acting/temporary processes, etc. with support from the HR Advisers as required.
2. Providing support to the HR Advisers and HR Business Partner on the management of limited duties processes including recuperative reviews, adjusted duties processes and adjusted duties annual reviews.
3. Provide HR advice and guidance to Senior Leadership Teams and line managers on HR related matters, ensuring compliance with employment legislation, terms and conditions and policies and procedures.
4. Supporting stakeholders with fairness at work and disciplinary processes.
5. Ensure a comprehensive audit trail of case management, including updating systems, notetaking, preparation of formal letters, maintaining case files and ensuring a written record of decisions.
6. Develop and maintain strong working relationships with strategic and operational Line Managers.
7. General administration for systems, cross referencing case trackers to ensure consistency of information across all platforms and case files.
8. Liaise with the payroll department to ensure timely receipt of information relating to contract and role changes.
9. Supporting and working closely with Senior Leadership Teams on cases such as absence, limited duties and advising on establishment management.
10. Produce data for Senior Leadership (or other) meetings as required.
11. Support the wider HR team with tasks as required, carrying out any other duties that may be determined from time to time within the general scope of the role.
12. Coordinating work activities for the HR Operations Team, answering general queries and distributing tasks as required.

 

 

OTHER DUTIES:

The duties and responsibilities in this job description are not exhaustive. The post holder may be required to undertake other duties that may be required from time to time within the general scope of the post. Any such duties should not substantially change the general nature of the post.

 

EQUALITY AND DIVERSITY:

 

The post holder is required to carry out their duties in a way that supports the Force Diversity strategy.

 

HEALTH AND SAFETY:

 

The post holder will take all reasonable care of themselves and of others who may be affected by their acts or omissions.

 

SAFEGUARDING CHILDREN AND VULNERABLE ADULTS:

 

Lincolnshire Police has a duty to promote the welfare of, and safeguard of children and vulnerable adults. The post holder is required to comply with Force Policy and Standard Operating Procedures in respect of safeguarding children and vulnerable adults.

 

Post Title: HR Assistant Advisor	Post Number:
Section: Human Resources	Grade:

 

This form sets the standard for the person needed for this job and will be the basis for shortlisting and for the questions to be asked at interview.  The requirements are job-related and described using appropriate words and marked E (Essential) or D (Desirable) as appropriate.  There will not necessarily be an entry in every box.

 

	Requirements	Essential (E) or      Desirable (D)	Measurement        (see below)
Qualifications/ Training	CIPD Level 5 (or willing to work towards)	D	A
Experience	Previous experience in a HR Administrative role	E	A
	Experience in collating, analysing, and evaluating information	D	A/I
	Experience in discipline, grievance, capability issues and attendance management	D	A/I
Skills	Can work in a challenging fast paced environment, whilst working on multiple activities and to specific deadlines	E	A/I
	Meticulous attention to detail, with excellent organisational and planning skills	E	A/I
	Experience in computer systems including all Microsoft programmes (Word, Team, Excel, SharePoint, etc.)	E	A
Knowledge	Basic knowledge of employment law and HR best practice	E	A/I
	An understanding of the police service, police regulations and police staff conditions of service	D	I
Social Skills	To be an excellent communicator, both verbally and in writing	E	A/I
	Able to build and maintain relationships with a wide range of stakeholders	E	A/I
Motivation/ Commitment	Genuine desire to improve organisational performance and make a difference	E	I
	Motivated to work as part of a team and support and co-operate with colleagues	E	I
	Self-motivated to learn and develop existing skills in HR processes and employment law	E	A/I
Others	Possible travel to other Police stations in the county. Driving licence desirable.	D	A