Job Details
Work Pattern: 37 hours per week
PAYE Pay Rate: £13.50 per hour
Main Purpose of the Role
To provide effective administrative support across YPO’s company car scheme, Business Services and Committee Services, ensuring accurate records, timely processing and a high standard of customer service.
Typical Day
- Administer company and lease vehicles, including records, insurance, servicing and compliance.
- Process vehicle orders and maintain accurate fleet documentation.
- Deal with vehicle accidents, driver training and related queries.
- Arrange travel and accommodation for staff and stakeholders.
- Raise purchase orders and maintain administrative records.
- Support meetings, committee administration and Senior Leadership Team diaries.
- Liaise with suppliers, internal teams, officers and elected members.
- Monitor deadlines and ensure actions are completed on time.
- Identify and support improvements to administrative processes.
Key Duties
- Manage day-to-day administration of the company car and lease vehicle scheme.
- Maintain accurate vehicle, insurance and compliance records.
- Coordinate servicing, repairs, training and accident-related administration.
- Provide general Business Services administrative support.
- Arrange travel, meetings and associated requirements.
- Process purchase orders and maintain financial/admin records.
- Support Committee Services with meeting and documentation requirements.
- Assist with Senior Leadership Team diary management.
- Respond to queries from colleagues, suppliers and stakeholders.
- Escalate complex issues to senior managers where appropriate.
- Contribute to continuous improvement of administrative processes.
Essential Requirements
- Strong administrative experience within a busy environment.
- Excellent organisation and time-management skills.
- High level of attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines.
- Good IT and record-keeping skills.
- Ability to work effectively as part of a small team.
- Experience liaising with internal and external stakeholders.
- Ability to handle confidential and sensitive information professionally.
- Flexible and proactive approach to supporting wider business requirements.
