OR119291 – Interim Project & Executive Support Officer LBS-011 – Interims

Job Details

Work Pattern: 3 days in the office, 36 hours per week

PAYE Pay Rate: £29.49 per hour

Main purpose of the role

To provide executive, project and programme support to the Strategic Director for Environment, Sustainability and Leisure within a local authority. The role ensures strategic priorities, projects and transformation programmes are coordinated effectively, meetings and ward visits are organised, and actions are followed through to completion.

Typical day overview

  • Coordinate meetings with senior leaders, elected Members and stakeholders.

  • Prepare reports, presentations, briefings and meeting agendas.

  • Monitor project plans, deadlines, risks and actions.

  • Attend ward visits with elected Members and senior leadership, recording actions and coordinating follow-up.

  • Research information and analyse data to support decision-making.

  • Manage diaries, correspondence and meeting arrangements when required.

  • Liaise with departments to resolve issues and keep projects on track.

  • Support workshops, events and continuous improvement activities.

 Key skills and responsibilities

  • Project coordination: Support strategic projects, programmes and transformation initiatives.

  • Executive support: Provide administrative and organisational support to senior leaders.

  • Stakeholder management: Build relationships with elected Members, directors, partners and council departments.

  • Governance: Coordinate programme boards, record decisions and track actions.

  • Communication: Produce high-quality reports, presentations, briefings and correspondence.

  • Planning and organisation: Manage competing priorities, deadlines and multiple workstreams.

  • Research and analysis: Gather information, identify issues and support evidence-based decisions.

  • Risk management: Monitor project risks, issues and milestones and escalate concerns.

  • Confidentiality: Handle sensitive information professionally and exercise sound judgement.

  • Service improvement: Identify more efficient ways of working across the directorate.

Essential qualifications and requirements

  • Experience supporting senior managers, directors or executive-level leaders.

  • Experience in project coordination, programme support or project administration.

  • Excellent written and verbal communication skills.

  • Strong organisational skills and the ability to manage competing deadlines.

  • Experience working with multiple stakeholders in a complex environment.

  • Good analytical, research and problem-solving skills.

  • Ability to handle confidential information and work independently.

  • Proficiency in standard office software, including Microsoft Word, Excel, PowerPoint and Outlook.