OR122693 – Administrative Assistant/Officer (Grade 5) – Admin & Clerical

Job Details

Work pattern: 2 days remote (Monday and Friday), 3 days in office
PAYE Pay Rate: £14.82 per hour

About the Role

Newport City Council is looking for an organised and proactive Legal Assistant / Business Support Officer to provide administrative and legal support to its Children and Adult Social Care Legal Team.

The role combines legal administration, case management and general business support, helping solicitors manage court documentation, maintain accurate case records, coordinate financial processes and ensure the smooth running of the service.

Main Purpose of the Role

To provide efficient legal and administrative support to the Children and Adult Social Care Legal Team, assisting solicitors with court preparation, case management systems, document management and general business support.

Typical Day-to-Day Responsibilities

  • Supporting solicitors with the preparation and drafting of court papers and legal documents.

  • Collating evidence, preparing court bundles and ensuring documents are filed and updated accurately.

  • Arranging expert reports, coordinating payments and maintaining accurate financial records.

  • Managing electronic case files and ensuring new cases are correctly opened and recorded.

  • Maintaining the team’s document archive and retrieving important records when required.

  • Supporting financial administration, including processing payments, monitoring overpayments and maintaining financial information.

  • Organising meetings, preparing agendas, taking minutes and recording decisions.

  • Producing reports, maintaining management information and updating spreadsheets.

  • Acting as a first point of contact for internal departments, external organisations and partner agencies.

  • Ensuring confidential information is handled appropriately and in line with data protection requirements.

Key Skills and Experience Required

  • Previous experience in an administrative, legal or business support role.

  • Experience using electronic case management systems.

  • Strong IT skills, particularly Microsoft Word, Excel and Outlook.

  • Excellent organisational skills and attention to detail.

  • Ability to manage competing priorities and work to deadlines.

  • Strong written and verbal communication skills.

  • Experience handling confidential and sensitive information.

  • Ability to work independently and as part of a wider team.

Essential Requirements

  • 5 GCSEs or equivalent at grades A*–C, including English and Mathematics, or relevant administrative experience.

  • Experience using IT-based systems and Microsoft Office.

  • Understanding of legal administration and/or Children and Adult Social Care services.

  • Experience working within a local authority or legal environment would be beneficial.