OR21235 (JS) – ACCOUNTS AND INVOICING ADMIN

Job Details

Role Purpose

To support the transition from annual to monthly invoicing by creating and maintaining accurate recurring invoices, updating client financial records, and ensuring all billing data is correct, consistent, and compliant. The role plays a key part in maintaining financial accuracy during a system transition, supporting reconciliation processes, and ensuring high-quality administrative and data management support to the finance function.

Key Responsibilities

  • Create and process monthly recurring invoices for all clients within the new invoicing system.
  • Cancel, update, and reconcile previous annual invoices to ensure accurate financial records.
  • Perform detailed data entry, checking, and validation of client and billing information.
  • Cross-check financial data to ensure accuracy of totals and prevent discrepancies.
  • Support basic reconciliations and assist with audit checks and financial verification tasks.
  • Maintain accurate spreadsheets, records, and supporting documentation for audit and reporting purposes.
  • Provide general administrative support including filing, record keeping, and responding to basic finance queries.
  • Follow established processes and maintain clear notes and documentation to support transparency and handover.
  • Work to deadlines to ensure smooth transition between invoicing systems and billing cycles.

Key Skills & Experience

  • Previous experience in an administrative or finance support role.
  • Strong attention to detail and high level of accuracy with data entry.
  • Proficiency in Microsoft Excel and basic financial systems.
  • Experience working with invoicing or billing systems (training provided).
  • Ability to follow structured processes and meet deadlines.
  • Strong organisational and record-keeping skills.
  • Understanding of confidentiality and data handling requirements.

Competencies

  • Accuracy and attention to detail
  • Data management and reconciliation
  • Organisation and time management
  • Problem-solving and issue identification
  • Ability to work independently and as part of a team