Payments Officer – AR

Job Details

Job Title: Payments Officer
Department: Finance and Performance – Financial Services
Organisation: Rugby Borough Council
Reports to: Accounts Payable and Procurement Team Leader

Job Summary

The Payments Officer is responsible for processing financial transactions and ensuring accurate and timely payments to suppliers, benefit claimants, and other stakeholders. The role supports the council’s financial operations by managing invoices, generating payments, maintaining supplier records, and assisting with cashiering and procurement administration.

Key Responsibilities

  • Process and record supplier invoices within the council’s financial management system.
  • Generate and process payments including bank transfers and cheques for suppliers, benefits, and other council obligations.
  • Maintain and update supplier records, ensuring compliance with procurement procedures.
  • Raise and manage purchase orders in line with the council’s “No PO, No Pay” policy.
  • Monitor outstanding invoices and liaise with departments to ensure timely authorisation and payment.
  • Support day-to-day cashiering duties including handling petty cash, processing cheques, and reconciling cash collections.
  • Calculate and process employee mileage claims and assist with administration of the staff car loan scheme.
  • Maintain accurate financial records and assist with performance reporting and compliance checks.
  • Provide support and guidance to council staff using financial systems.

Key Skills and Experience

  • Good numerical skills and attention to detail.
  • Experience processing payments or working within accounts payable.
  • Ability to use financial systems and Microsoft Office applications.
  • Strong organisational skills with the ability to meet deadlines.
  • Good communication skills and the ability to work with internal teams and external suppliers.
  • Basic financial knowledge (e.g., A-Level or BTEC level finance or equivalent experience).

Working Arrangements

This role is primarily office-based with opportunities for hybrid working on a rota basis, subject to operational requirements. The position typically follows standard council working hours (approximately 37 hours per week, Monday–Friday).