Job Details
This period closes on Friday December 5 2025 at 16:00.
£23.56 an hour Umbrella
End Date: 31 March 2025
Location: Kingston / Sutton/Home (hybrid working)
Reports to: Strategic Business Development Lead
Service: HR & OD – Business Development Team
Role Purpose
To provide dedicated short-term financial administration and reconciliation support within the DBS Service. The role will focus solely on clearing the financial backlog, processing current invoices, and re-establishing accurate and auditable financial records.
This post is required due to a temporary absence in the team and the level of financial risk identified through recent DBS service reviews.
The postholder will work closely with Finance colleagues and the Strategic Business Development Lead to ensure all DBS-related financial activity is accurate, timely and compliant with council financial procedures.
Key Responsibilities
Financial Processing & Backlog Clearance
• Process and issue DBS-related invoices, credits and journals promptly and accurately.
• Support the clearance of the historic backlog of DBS invoices and credit notes once Finance provide reconciliation outputs.
• Reconcile income against DBS provider statements, ensuring correct cost centres, product codes and VAT coding.
• Action financial adjustments arising from the reconciliation exercise.
• Maintain a verified and up-to-date DBS income register for audit and reporting purposes.
Financial Controls & Assurance
• Ensure all entries are fully auditable and compliant with RBK/LBS financial rules.
• Maintain clear documentation to evidence all financial transactions.
• Support the re-establishment of a consistent monthly invoicing cycle (target: 30-day cycle).
• Escalate discrepancies, coding issues or missing information to the Finance Business Partner promptly.
Systems & Data
• Use Business World/Agresso and Google Workspace to process invoices, maintain finance logs and record transactions.
• Support the improvement of existing templates, workflows and documentation relating to DBS financial processing.
• Assist with producing monthly summaries and performance updates for management oversight.
Customer & Partner Liaison
• Liaise professionally with internal teams and traded partners to resolve invoice queries.
• Provide clear, timely responses to income, coding or recharge questions relating to DBS processes.
• Maintain strong working relationships with Finance colleagues involved in the reconciliation.
Person Specification
Knowledge & Experience (Essential)
• Experience working in a finance, accounts receivable, income processing or similar environment.
• Strong understanding of invoicing, coding, reconciliations and financial record-keeping.
• Ability to manage high-volume transactional work accurately and to deadlines.
• Confident using financial systems (Agresso/Business World or equivalent).
Knowledge & Experience (Desirable)
• Experience in local government finance.
• Knowledge of DBS or statutory/regulated service income streams.
Skills & Abilities
• High attention to detail and accuracy.
• Strong organisational skills with the ability to prioritise effectively.
• Competent user of Google Workspace and Microsoft Office applications.
• Able to interpret financial information and resolve discrepancies.
• Clear and professional written and verbal communication skills.
• Able to work independently while supporting broader team objectives.
Behaviours & Expectations
• Customer-focused, with a commitment to accuracy, transparency and financial governance.
• Adaptable and able to embed quickly into existing workflows.
• Proactive in identifying issues and escalating appropriately.
• Positive approach to problem-solving and continuous improvement.
Additional Information
• No direct budget responsibility.
• Hybrid working available.
• Temporary post focused solely on finance and assurance functions within the DBS service.
• Not a replacement for the substantive postholder.
• No DBS check required.
If you think this job role is for you, please send your CV to rebeccabentum@carringtonblakerecruitment.com
