RQ1751099 – Recruitment Assistant

Job Details

Purpose of the Role 

The purpose of the Recruitment and Onboarding Assistant role is to provide efficient and effective administrative support to the Recruitment and Onboarding service, ensuring a smooth and positive experience for candidates, managers, and colleagues throughout the recruitment journey. The role supports key processes such as managing recruitment documentation, monitoring enquiries, maintaining accurate records, and assisting with DBS and onboarding activities. Working collaboratively with internal teams and external stakeholders, the postholder helps to deliver a high-quality service that reflects Coventry City Council’s commitment to diversity, inclusion, and attracting a talented and diverse workforce.

Core Knowledge
• To monitor functional mailboxes and process documents in accordance with current processes and best practice
• To monitor disclosure and barring service (DBS) enquiries and process DBS clearance emails, following current process and identify when escalations are appropriate.
• To manage the electronic filing and indexing of recruitment documents onto personnel files.
• To utilise systems to locate electronic documents and share with Recruitment and
Onboarding Administrators.
• Monitor the E-Post received by the Recruitment and Onboarding service, download documents, and distribute accordingly.
• To be the first point of contact for incoming enquiries from internal and external
customers.
• To manage the administrational support processes including document management and storage
• To provide input into ad-hoc project work and service improvement work when required.
• To provide support to Recruitment and Onboarding Administration colleagues
when required.
• Any other tasks or responsibilities as requested and commensurate with the salary
grade

Coventry City Council Values
At Coventry City Council we are dedicated to making a positive difference to the services
we deliver to the diverse citizens of Coventry. The work we do improves people’s lives –
from helping them into work to providing clean and green places to live, to keeping
people safe and protected.

As a Coventry City Council employee, you have our ongoing commitment to your growth
and development with opportunities to work across multiple service areas including
customer contact, public health prevention and education and skills, adults and children’s
services and provide support for the most vulnerable.
Our aim is simple – to be globally connected, locally committed, deliver our priorities with
fewer resources whilst effectively managing our performance and measuring our
progress.

Our Values: We expect everyone who works for us to be committed to our One Coventry
values and to share our commitment to becoming a more diverse and inclusive
organisation

Client – Coventry City Council

Location – Coventry City Council – Fariargate Floor 8

37 Hours a week

9am till 5pm

PAYE Pay Rate – £12.71