Job Details

School Administrator

Directorate: Children and Young People’s Services
Grade: CD
Contract: Temporary
DBS: Enhanced DBS required

About the Role

We are looking for an organised, proactive and reliable School Administrator to provide a comprehensive administrative, reception and financial support service within a busy school environment.

You will work closely with the Headteacher, senior leadership team and wider school staff, ensuring the smooth day-to-day running of the school office. The role involves a varied workload, including general administration, reception duties, financial administration, record keeping and supporting the operational needs of the school.

Key Responsibilities

• Provide general administrative, clerical and secretarial support to the Headteacher and school staff.
• Act as the first point of contact for parents, pupils, visitors and external organisations, handling telephone and face-to-face enquiries.
• Prepare correspondence, reports, documents and meeting minutes.
• Maintain accurate and confidential pupil and staff records, both electronically and manually.
• Manage diaries, appointments and meeting arrangements.
• Assist with school financial administration, including processing invoices, handling payments, collecting monies and reconciling bank statements.
• Support budget monitoring, financial reporting and preparation of monthly returns.
• Assist with wages and salary administration, liaising with Local Authority departments where required.
• Arrange supply teacher cover and maintain relevant records.
• Support the organisation of school lettings, contractor quotations and office supplies.
• Monitor stock levels and order stationery, equipment and other resources.
• Provide basic first aid where appropriately trained and contact parents in the event of pupil accidents or incidents.
• Follow safeguarding, confidentiality and data protection procedures, reporting any concerns through the appropriate channels.

Essential Requirements

• Previous experience in a clerical, administrative or office-based role.
• Good knowledge of administrative procedures and office systems.
• Experience using Microsoft Office, particularly Word, Excel and Outlook.
• Strong written and verbal communication skills.
• Good numeracy and literacy skills.
• Excellent organisational skills and the ability to prioritise a varied workload.
• Ability to work to deadlines and use initiative when resolving day-to-day problems.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information appropriately.
• A team-oriented approach with the ability to communicate effectively with staff, parents and external contacts.

Desirable Experience and Qualifications

• Previous experience working within a school, education setting or Local Authority.
• Experience of cash handling, invoice processing or financial administration.
• Experience of budget monitoring and bank reconciliations.
• Experience supporting payroll or staff administration.
• Literacy and numeracy qualification at Level 2 or equivalent.
• CLAIT Plus, ECDL or Level 2 Word Processing qualification.
• Appropriate first aid training.

Safeguarding Requirements

The successful candidate must be committed to safeguarding and promoting the welfare of children and young people. An Enhanced DBS check, including a children’s barred list check, will be required, alongside satisfactory references.

The post holder must maintain appropriate professional boundaries, protect confidential information and report any safeguarding concerns in line with school policies and procedures.