Job Details
Camden Council are resourcing a rold for a procurement officer to support the Contract Resourcing Team to effectively organise and administrate, Property Management functions and Procurement and supporting activities for contracted works and internal service areas. Support contract management in the recording, updating and processing of works/documents on the systems. The post holder will assist in the day-to-day administration, inputting data, enquiries and correspondence for programmes of work, repairs and contracted works across the Property Management Division.
The post holder will administer the systems used to monitor procurement activity and ensure contract awards are compliant with the Council’s governance frameworks and Contract Standing Orders. Working closely and pro-actively with Procurement Project Managers and service leads from across the Property Management Division the post holder will provide a professional, ‘value adding’, procurement service. This will include the development of appropriate procurement approach options and provide challenge for commissioners to deliver required service objectives, innovation and value for money. The post holder will develop their competencies to enable them to act with autonomy within the role to produce high quality procurement documentation and robustly and transparently manage all stages of the procurement and governance The Procurement Officer will lead, shape and steer the delivery of individual procurement projects with assistance and direction from a Procurement Manager or Category Manager. The post-holder will either support or lead projects from initiation through to contract implementation.
- Receive and log procurement request from operational teams.
- Work with the Commercial Project Manager, the operational teams, and Corporate Procurement to agree the appropriate procurement mechanism to be used.
- Work with operational teams to ensure the appropriate documentation is available to enable work commissions to be placed on the procurement portal relevant for the chosen procurement method.
- Monitor activity on the portal against the commission, getting information from operational teams, and other relevant Council staff, where clarifications from potential contractors are requested.
- Ensure appropriate actions are taken when the procurement exercise comes to a close, ensuring appropriate documentation is prepared and sent to successful and unsuccessful contractors and ensuring appropriate logs are updated.
- Act as the co-ordination point between Procurement Hub, Legal Services, Human Resources, Repairs and Improvements and other colleagues to ensure all appropriate workflows for a procurement exercise are logged and monitored and are in compliance with the Council’s governance frameworks.
- Provide governance support for on-going contracts, e.g. facilitation of project core group meetings.
- Maintain the suite of contract administration tools available for the Property Management Division and their operation through SharePoint.
- Act as facilitator where operational staff are unsure of the appropriate documentation required and need assistance to gather the data required for their particular procurement activity.
Payrate :£25.58 umbrella
